How to Split PST by Date Without Using Outlook- Know The Solution

Microsoft Outlook is the biggest email client for businesses, But eventually, there are a lot of emails, in which a user finds it difficult to locate a certain message for a specific date. This blog is only available to people who wish to learn how to effectively split PST by date range in order to make this hard operation less difficult.

Are you still struggling to find one mail from a specific date but having trouble locating that? As your inbox gets full, Microsoft Outlook—the preferred email program for businesses can grow significantly. But do not worry! Fortunately, there is a solution: divide your PST files according to a range

What exactly does that mean? Well, PST files are where Outlook stores all your emails, contacts, calendar entries, and more. By splitting these files into smaller chunks based on date ranges, you can smooth your email management and quickly locate the messages you need.

Several Reasons to Split PST By Date 

• Easier Migration: Splitting PST files according to date might make the process of transferring email data to a new platform or system easier. Data may be transferred in an easy step-by-step manner, starting with the most recent emails and working your way backwards in time.
• Performance: When accessing, searching, or syncing emails, smaller PST files usually translate into better performance, especially in email programs like Microsoft Outlook.
• Backup and Recovery: Backups and restores are made simpler by grouping emails into smaller, date-based PST files. Restoring a specific period just requires restoring the relevant PST file, not the complete mailbox.
• Compliance: Emails must be kept on file for a certain amount of time per regulatory regulations for some organizations. Ensuring regulatory compliance and managing maintenance policies are made simpler by dividing PST files based on date.
• Manageability: When your email storage grows, it can cause issues and file damage. Splitting emails by date is like organizing a big box into smaller sections, making it easier to handle. This reduces the risk of mess and damage by keeping things more manageable.
• Archiving: You can keep less-frequently viewed emails separately by archiving older emails by separating PST files based on date. This frees up space in the primary mailbox while maintaining convenient access to archived emails when needed.
• Organization and Searching: Organizing and searching for certain emails or conversations within a given time range can be made easier by splitting emails into smaller PST files based on date, which can increase productivity and efficiency.

How to  Split PST by Date  Range Manually?

Users can only export their Outlook to PST, but MS Outlook does not provide any option to  break email by date range. If you want Outlook PST email in any format as per date range. Follow the below manual method which are further divided into 2 parts.

Method 1: Use the Outlook Copy and Paste Method

1. Open MS Outlook in your system and click on the search bar to export Outlook email by Date Range.
2. Then, type “Received:2024/4/10..2024/4/23” in the search box. You can also change the data range as per your requirements.
3. Now, select the emails by pressing “CTRL + A” and copy them by pressing “CTRL + C”.
4. Now open “MS Excel” and create a new workbook.
5. Now select the destination cell path and paste the copied data and save the sheet.
   
   

Method 1: Use the MS Outlook Import/Export Option

1. Firstly, launch Outlook and click on the File >> Open & Export >> Import/Export option.
2. Now click on the Export to a file option and click Next.
3. Select the Data File option, and choose the Next button.
4. Now select the mail folder which you want to export the emails from and also click on the filter button option.
5. Select the Advanced tab, and state the filter criteria.
6. Now open the Outlook Data Files dialog box, specify the desired folder where you want your PST file.
7. At last, in the new Create Outlook Data File dialog box, click on the OK button.

Limitations of Using a Manual Method To Split PST by Date

• Time-consuming: Manually sorting emails by date can be a challenging and time-consuming task.
• Human Error: When sorting emails by hand, human error is inevitable and might result in misplaced emails or inaccurate date classifications.
• Potential loss of data: Important data may be lost as a result of improperly sorted emails or emails that are unintentionally erased during manual sorting.
• Increased risk of corruption: Handling a large PST files manually always increases the risk of corruption, especially if the file is repeatedly modified or moved from one place to another.
• Lack of efficiency:In general, human techniques for dividing Outlook emails by date are less dependable and less efficient than automated options, which could result in lost productivity.

How to Split PST by Date Using a Professional Method?  

Use the Revove PST Splitter Software to export PST emails by date. The fantastic tool offers the ability to divide multiple Outlook PST files based on a specified range of date. Additionally, it has a special feature that allows you to separate Outlook PST file mailbox contents by date, including contacts, emails, calendars, journals, notes, and more. In order to split the PST file according to the Outlook search date range.

 Follow the Steps to Split PST by Date  

1. First, download and launch the tool on your systems to start the process
2. To add a PST file in the Software you need to click on the “Add Files” option.
3. Now choose the “Split option” and select “Split by Date” to export email by date range.
4. Now apply the split values and a summary of split information will appear.
5. Last, now click on the “NEXT” button to start the process.

Excellent Features of the Professional Method

• Features like advanced scan which helps users to split files from badly damaged files.
• Scan PST files very fast and Quickly and generate a preview of the file.
• MS Outlook installation is not required throughout the complete process.
• It Supports both the ANSI and UNICODE file types.
• Freedom to split Outlook Archive or Active PST File also.

Conclusion

In this article, we have discussed how to split PST by date range. Here we have talked about two different methods, one is the manual method and the second is a professional method. Using both methods user can split their data but the professional method is more convenient and secure than the other method. Through this blog, you also got to know about the reasons to split data by date range.